Business management: quotes, invoices, books ready
Ultra-fast, ultra-optimised website with ultra-optimised SEO: 95-100 on mobile PageSpeed, in Google within 24-48 h — measured, not promised.
The management space built into your website: quotes and invoices in three minutes, automatic reminders, supplier invoices scanned and read for you, and an accounting journal ready for your accountant. £29 a month.
About this service
A self-employed tradesperson loses evenings to three things that earn nothing: rebuilding a quote in a spreadsheet, chasing an unpaid invoice, and filling a shoebox for the accountant. The management space lives inside your website, behind a password: clients, quotes, invoices, suppliers and books in one place. You work during the day, it files while you do.
What's included
One photo, and the invoice is filed
Photograph a supplier invoice with your phone. It is read automatically — supplier, amount, date, due date — and filed into your expenses with the photo attached. No more plastic wallet in the van.
Stop chasing money
Every invoice has a state: issued, sent, paid, overdue. Reminders go out in one click, and the tool warns you when a due date is coming — yours and your suppliers'. You always know what you are owed and what you owe.
The quote goes out by email, straight away
Pick your lines from a catalogue built for your trade, adjust the quantity, and the quote leaves for the client from the tool, with your logo. Once accepted it becomes an invoice without retyping.
Your accountant gets a journal, not a box
Every invoice and every expense comes out with its debit and credit account, following your country's chart of accounts. Your accountant checks and signs off instead of reclassifying everything — that is time they stop billing you.
Your client signs online, on your own site
You send a link: your client opens your site, reads the quote, signs with a finger, done. The link freezes the amounts — nothing can change between what you quoted and what they sign. On signing, they are created in your client list if new, the quote is marked accepted, and the invoice builds on the same figures, with no retyping.
Your clients, your jobs, your diary
Each client has a file: contact details, quotes, invoices, documents, notes. Appointments have their diary with reminders. Nothing gets lost between two jobs, and nothing depends on your memory.
The same tool for every trade
The catalogue of items and the rates are set once, to your trade. It is the same tool for a plasterer, a demolition firm and a decorator — with different words.
Pricing
Business management: £29/month, cancellable · EUR = CHF = £, same number · included in POS Ultra for restaurants.
Frequently asked questions
How much is the management space?
£29 a month, cancellable. Same number in euros, Swiss francs and pounds. Quotes, invoices, contracts, clients, suppliers, diary and accounting exports are included.
Does it replace my accountant?
No, and the file they receive says so at the top: the tool prepares, the accountant validates. What you save is the reclassifying time — the time you are billed for today.
Is the invoice scanning reliable?
It reads the photo and fills the fields; you see what it read before saving and correct it in one tap. An uncertain reading is flagged rather than saved silently.
Is my data mine?
It lives in your own database, on your own site, not in shared software. You can export everything whenever you want.
What if I am not VAT registered?
Put 0 in your settings and no VAT line appears on your documents. Until you answer, the tool issues nothing: it does not guess your tax status for you.
Read more on this topic
- The quote that goes out before your competitor’s — On building work it is not always the cheapest who wins: it is often the first to answer. How an automated quote on your site prices the job while the customer is still reading, and what that changes.
- Changing a price on your website without asking permission — Waiting three days and paying a quarter of an hour of labour to fix a price is daily life for many businesses. What a content editor changes, and what it really costs.
- The appointments you lose while you are working — A customer who calls while your hands are busy rarely calls back: they call the next place. What an online booking calendar on your own site fixes, what it costs, and why the booking must belong to you.
- Ultra POS: till, kitchen and ordering in one system — Delivery platforms take up to 30% of the basket, and the till, the website and online ordering are usually three separate subscriptions. What Ultra POS brings together, and what it changes on the bottom line.
- Finally knowing which page actually works for your business — Most owners pay for a website without ever knowing what it does. What visitor tracking shows, what it lets you stop paying for, and why a Google position alone proves nothing.
- Websites for Gibraltar businesses: a wide-open field — No local web agencies, no VAT, and a captive audience of 30,000 residents plus millions of visitors: why Gibraltar is one of the easiest places in Europe for a local business to win on Google.
